VILLAGE OF WELLINGTON
An Equal Opportunity Employer
SALARY: $25.24 - $43.75 Hourly
JOB TYPE: Full Time, Salary
OPENING DATE: 01/30/18
CLOSING DATE: Continuous
Become part of our Great Hometown and Join the Village of Wellington's Finance Department!
The Village of Wellington is a "Great Hometown" that strives to provide high quality services that create economic, environmental and social sustainability. Our Wellington vision balances a unique hometown, family atmosphere with an attractive natural environment and recreational, cultural, and educational activities with facilities for all ages. The Village of Wellington is a unique, family-oriented community in Western Palm Beach County that is a great place to live, work and play.
Provides professional accounting work in the finance department, reviewing and recording complex financial accounts and preparing financial reports. This position applies advanced accounting principles, policies and procedures in the effective, efficient, and timely performance of accounting functions: accounts payable, accounts receivable, payroll, fixed assets, annual audit, cash and investments, grants, debt, year-end closing, general ledger, and reporting. Position relies on experience and exercises independent judgment to determine the best approach by using and interpreting policies and procedures. Work is performed under direction with considerable latitude in the use of initiative and independent judgement. Position seeks technical guidance only on unusual or complex problems or issues.
EXAMPLES OF DUTIES:
- Prepares, maintains and reconciles capital projects, related various department supporting financial, accounting, timekeeping and statistical records and reports; performs posting, entry, maintenance and reconciliation tasks relevant to capital projects and assigned functional area.
- Reviews purchasing requisitions for CIP approval (proper GL, project number, etc.).
- Reviews capital projects quarterly with supervisor.
- Assist with processing of various billings and payments relevant to LWPC, accounts payable and/or receivable functions, e.g., invoices, requisitions, work orders, check requests, petty cash receipts, customer billings, vendor payments, stop payments, travel request reimbursements review, utilities balancing, and other sub-ledger balancing / review to GL.
- Performs verification and reconciliation tasks for invoices/receipts/balances according to unit checks and balances procedures.
- Performs weekly AP Review.
- Reviews sales & use tax and fuel tax returns and other reporting as assigned.
- Completes month end duties per OFMB task list.
- Reviews bank reconciliation, activity, cash receipts, and investment / treasury.
- Works on special projects including ERP as requested.
- Assists with extensive data entry including tax roll analysis, regular analyses of outside services, fuel, electric, overtime, event expense, etc.
- Prepares routine to complex year-end reporting and/or reconciliation, and special financial, accounting, and statistical reports regarding assigned functional area.
- Maintains adherence to generally accepted accounting standards and principles; ensures maintenance of proper audit trails and verification and reconciliation actions for all processed work.
- Generates various system reports to ensure accuracy in system processes, e.g., customer billing, payment processing, insurance processing and billings.
- Plans, reviews, and performs the work of recording accounting transactions; maintaining the reconciling journals, ledgers, and other record books; and preparation of periodic fiscal/financial statements, reports and tabulations.
- Assists with external auditors: gathers and presents requested documentation, answer question, and provides audit schedules as needed.
- Assists with maintenance, monitoring and expansion of automated financial systems.
- Reviews and analyzes financial reports, including recommendations of revisions in forms, account classifications, and statements.
- Prepares the Annual Financial Report (AFR) as required by the Florida Auditor General.
- Participates in the preparation of the Comprehensive Annual Financial Report (CAFR), with the goal of receiving the Certificate of Excellence in Financial Reporting from the GFOA; also participates in preparation of the Popular Annual Financial Report (PAFR).
- Assists with FEMA project worksheet preparation, reimbursement, and monitoring.
- Provides grant oversight to ensure programmatic functions are in compliance with all applicable regulations, policies, and procedures.
- Ensures grant deadlines are met and major milestones are reached as outlined in approved grant proposals.
- Prepares and submits internal and external reports as required by system and/or awarding agencies.
- Maintains accurate balances of expenditures and revenue by project and grant.
- Enters data, runs reports, and sets up federal draws using the Housing and Urban Development financial data entry system, Integrated Disbursement and Information System (IDIS).
- Sets up and maintains databases and spreadsheets associated with grant management.
- Prepares monthly grants activities updates and summaries.
- Authorizes claims/expenditures and documentation prior to payment. Analyzes supporting justification and makes recommendations for approval/denial.
- Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
Bachelor's degree in accounting, finance, or related field; supplemented by five (5) years progressively responsible experience in professional accounting, preferably in a governmental environment; or an equivalent combination of education, certification, training and/or experience. Must have advanced Microsoft Excel skills required; or an equivalent combination of education, certification, training and/or experience. Certified Public Accountant (CPA), Certified Government Finance Officer (CGFO), or Certified Professional Finance Officer (CPRO), and ERP transition experience preferred. Possession of a valid Florida driver's license is required.
Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). May involve extended periods at a keyboard or work station.
Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
APPLICATIONS MAY BE FILED ONLINE AT:
OUR OFFICE IS LOCATED AT:
Wellington City Hall
12300 Forest Hill Blvd.
Wellington, FL 33414
An Equal Opportunity Employer
Accountant, Senior Supplemental Questionnaire
- Do you have experience in managing capital assets? If yes, please describe in detail.*
- Do you have experience in financial administration of public grants and grants reporting and monitoring? If yes, please provide grant program names and describe in detail all phases of work within each program and your level of expertise.*
- Do you have experience in planning, coordinating, administering &/or developing grant proposals? If yes, please describe in detail and provide grant program names.*
- Please indicate your level of proficiency in the following software applications (0 - No experience, 1 - some experience, 2- Proficient, 3 - High level user). A. Microsoft Excel B. HTE/Sungard ERP C. Microsoft Word D. IBM Cognos Reporting E. Adobe Acrobat F. Laserfiche G. List any other software proficiencies:*
- Please indicate if you have taken any post-graduate professional training in governmental accounting, financial reporting or grant management.*
- Do you have experience with Excel pivot tables? If yes, please provide level of experience.*
- Do you have experience with AP review; preparation and reporting of sales & fuel tax reports and returns; bank reconciliation/posting/activity; AR preparation and review; sub-ledger balancing and review (i.e. utilities, permitting, etc.); data entry; extensive review and analysis? Please describe in detail.*
- Do you have experience preparing monthly financial statements? CAFR? If yes, please describe in detail.*
- Describe your ERP transition experience.*
- Describe your experience preparing complex reconciliations.*
* Required Question