REPORTS TO THE DEPUTY COUNTY ADMINISTRATOR
To view the complete position description please visit our employment website at http://agency.governmentjobs.com/okaloosa/default.cfm.
GENERAL STATEMENT OF JOB
Prepares and monitors budget; assists in the development, coordination and implementation of countywide compliance policies, programs and strategies aimed at ensuring transparent and accountable County operations.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Prepares and monitors annual county-wide budget under direction of the Deputy County Administrator and County Administrator; serves as subject matter expert to commissioners and staff on budget and financial activities.
Prepares electronic records and reports; creates charts and graphs; develops visual aids; makes verbal presentations to elected officials and the public in public meetings, via radio and television, and to other stake-holder groups as needed.
Conducts research, makes recommendations and assists with implementation of financial consolidation, organizational structure improvements, and development of strong financial controls, best practices and management across all functions and complex departmental and county-wide financial operations.
Works with County officials and staff to improve internal controls, minimize fraud, document best practices, conduct audits, and complete annual risk assessments.
Conducts reviews of internal policies, procedures and practices, accounts, grants, contracts, revenue collection, purchasing, disbursements, inventory as well as facilities and equipment management.
Investigates and determines causes of irregularities and errors; recommends necessary corrective or preventative internal control measures in county-wide or department operations; assists departments with implementation of best practices and recommendations, as appropriate, by providing training and other support.
Develops internal control policies, processes and procedures and makes recommendations accordingly.
Determines whether the organization is performing its planning, custodial, accounting or control activities in compliance with policies, procedures, standards, laws and regulations, and in a manner consistent with objectives and standards of administrative practices and applicable federal, state and local laws and ordinances.
State of Florida
Assists in the preparation of the strategic plan.
Facilitates and participates in task forces, committees or work groups; provides training for a variety of budget and compliance functions.
Reads, analyzes and summarizes internal and external audits/reports and monitors departmental implementation of the recommendations therein.
May receive complaints, allegations and/or suggestions regarding improper use of County property or resources and directs them to the appropriate County department or official.
Provides written reports and presentations to County Administration and the Board as requested.
Coordinates special audits with externally contracted firms or others as appropriate.
Must be able to meet work schedule and attendance standards.
Performs related duties as required.
MINIMUM TRAINING AND EXPERIENCE
Bachelor’s degree in Accounting, Finance, Business or Public Administration or closely-related field; supplemented by a minimum of four (4) years of progressively responsible experience in governmental accounting, internal auditing practices or organizational analysis; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Experience in a governmental or municipal organization is preferred. Certified Public Accountant, Certified Public Finance Officer or Certified Government Finance Officer certification is preferred. Must be computer literate with demonstrated proficiency in Microsoft Excel and Word. Strong analytical, accounting, and verbal communication skills required. Must possess a valid driver license.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Tasks are essentially sedentary, with occasional walking, and/or bending. Must be able to exert a negligible amount of force occasionally to lift, carry, push, pull, or otherwise move objects. Tasks may involve extended periods of time at a keyboard or workstation.
Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of accounts, internal control systems as well as documented policies and procedures.
Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information; includes issuing and receiving assignments, instructions, and/or directions. Requires the ability to tactfully and effectively interact with the public and with co-workers.
Language Ability: Requires the ability to read a variety of records, reports, policy and procedure manuals, codes, professional journals, etc., in moderately complex to highly technical terminology. Requires the ability to read, interpret, and develop policies and procedures. Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction, and punctuation. Requires the ability to communicate effectively in Standard English, and in the various professional languages relevant to cost accounting and accounts management activities.
Intelligence: Requires the ability to apply principles of logical and scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to make independent judgments; to acquire knowledge of topics related to primary occupation. Requires the application of moderate to long range planning principles and techniques.
Requires the application of principles of influence systems and synthesis functions.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to issue and follow verbal and written instructions. Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages used within the parameters of the job.
Numerical Aptitude: Requires the ability to add and subtract totals, multiply and divide, use decimals and calculate percentages, to determine weight; compute discount, profit and loss, ratio and proportion; interpret graphs.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width, and shape; identify degrees of similarity in form; and visually read various information.
Motor Coordination: Requires the ability to coordinate hands and eyes using modern office equipment.
Manual Dexterity: Must have minimal levels of eye/hand/foot coordination.
Color Discrimination: May not require the ability to differentiate colors and shades of color.
Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under stress when confronted with frequent deadlines. Requires the ability to exercise consistent tact and courtesy in frequent contact with various professionals, County staff, and the general public. Avoids violent behavior and any other type of behavior that could threaten the safety of other employees or the public.
Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through telephone and radio.