Classification: Senior Executive Legal Assistant
Department: County Attorney’s Office
Pay Grade: 107
Salary Range: $21.6428 - $27.0288 Hourly
FLSA Status: Non-Exempt
Apply At: Applications will be accepted until filled. Application and job description can be obtained from the Human Resources Department located at 96135 Nassau Place, Suite 5, Yulee, Florida 32097, Telephone (904) 530-6075 or Fax (904) 321-5797, or at http://www.nassaucountyfl.com. Drug Free Workplace. This position is eligible for Veterans’ Preference in accordance with applicable laws.
Performs a variety of routine to complex paralegal, administrative, office management, secretarial and clerical work to maintain efficient and effective office operations. Work is performed under the general supervision of the County Attorney. Assignments are received through conferences and written instructions, and work is reviewed by observation of results achieved.
- Serves as executive assistant to the County Attorney.
- Interacts with the public, County staff/officials, contractual staff, media personnel, officials/staff from other governmental entities, or Legislative officials/staff as necessary.
- Liaison with County Attorney and staff in order to maximize efficiency/effectiveness of Department operations.
- Prepares a variety of correspondence, notifications, forms, meeting minutes, detailed reports and related documents in order to communicate information to staff and/or the public.
- Drafts a variety of agreements, ordinances, resolutions and other legal instruments, with some instruction as to details or direction, for review by the County Attorney.
- Accomplishes legal research.
- Receives and screens County Attorney’s incoming/outgoing communications (telephone calls, mail, e-mail, etc.) in order to ensure timely response to requests.
- Work includes independently preparing correspondence and other legal documents as directed.
- Schedules a variety of meetings in order to facilitate intra-office communications and/or coordinate/facilitate staff interaction with the public, elected officials and other governmental staff.
- Processes request for Department materials, information received by phone, fax, email, or in person in order to provide requested materials/information.
- Schedules rooms in order to ensure space is available for a variety of meetings, conferences and/or workshops.
- Makes reservations and travel arrangements for the County Attorney.
- Resolves a variety of problems/issues from staff and/or the public in order to maximize the efficiency/effectiveness of office operation and/or service provided.
- Orders supplies, materials and equipment in order to maintain office inventory.
- Files a variety of correspondence, documents, requests received, and other forms/materials in order to provide documentation of activities and comply with Department/State records management, and Department operating policies and procedures.
- Compiles Board agenda related materials in order to prepare agenda request for Board of County Commissioners agenda.
- Prepares, presents and monitors the Department annual operating budget.
- Processes and maintains personnel related documents and records (payroll).
- Handles and has access to departmental records and information of a confidential and/or sensitive nature.
- Performs related duties as required.
MINIMUM EDUCATION AND EXPERIENCE:
High school diploma or GED equivalent supplemented by some College-Level coursework, and some advanced paralegal training, plus ten to fifteen (10 to 15) years of responsible secretarial work experience in a legal environment or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities. Preference will be given to applicants with Local Government experience. May require a valid State Driver’s License.
KNOWLEDGE, ABILITIES AND SKILLS:
- Thorough knowledge of legal procedures and practices including correspondence preparation, filing systems, office machine operation, business English, and commercial arithmetic.
- Thorough knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
- Thorough knowledge of modern office practices and procedures.
- Knowledge of providing public contact in giving complex legal information and receiving complaints.
- Considerable tact and courtesy are required in public contact work.
- Ability to exercise independent judgment and initiative in completing assignments and in resolving minor office operational problems
- Considerable knowledge of the rules, procedures and functions of the office and the organizational structure of county government.
- Ability to deal with people in a tactful and effective manner and to use judgment and discretion in disseminating information.
- Ability to take and transcribe dictation and/or transcribe dictation tapes into word processing software at a high rate of speed.
- Ability to operate both a computer and an electric typewriter at an accurate and rapid rate of speed.
- Ability to perform assignments on the basis of general outlines or directions without specific instructions as to details and to perform continuing assignments independently.
- Ability to communicate effectively, both orally and in writing.
- Ability to perform assignments with limited supervision.
- Ability to operate a computer to prepare a variety of correspondence, notices, schedules, and related materials using a variety of software/applications.
- Ability to evaluate data/information and make decisions in accordance with established policies, procedures and guidelines.
- Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of County policies.
- Ability to work under stressful conditions as required.
ESSENTIAL PHYSICAL SKILLS:
- Requires extended periods of time at a keyboard or work station.
- Lifting and carrying up to 10 lbs.
- Pushing and pulling
- Works inside in an office environment.