Public Works Assistant County Administrator

 

How to Apply: Visit www.marioncountyfl.org/careers

For more information: Contact Robyne Fraize, Marion County Human Resources Manager at (352) 438-2351 or Robyne.Fraize@MarionCountyFL.org

 

MAJOR FUNCTION

This is a senior level professional and administrative management position serving as a principal advisor to the County Administrator on all issues pertaining to County government and directing Public Works and Growth Services Departments within the County. Responsibilities include the administration and management of a large combination of departments with multiple disciplines. Acts as the County Administrator when the County Administrator is absent for a period of time.

 

ESSENTIAL FUNCTIONS

The following statements describe the principal functions of this job and its scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned.  The omission of specific statements does not preclude management from assigning specific duties not listed, if such duties are needed for the effective and efficient management of the County.  Work is performed under the direction of the County Administrator and performance is reviewed through conferences, reports submitted, evaluation of departmental accomplishments and the efficiency and effectiveness of the results obtained.

  • Provides, in a general sense, the necessary guidance and directions to the following departments: Airport, Building, Extension Services, Facilities Management, Fleet Management, Growth Services, MSTU, Parks and Recreation, Solid Waste and Utilities. Other departments may be added as directed by the County Administrator.
  • Works closely with department directors and provides general guidance and directions to improve operation, enhance customer service, and establish positive relationships with the community.
  • Consults with the County Administrator and participates in the formulation of policy decisions regarding public works programs within the County and assists in establishing leadership and effective management guidelines for all County employees.
  • Consults with developers, engineers, contractors, and representatives of local, state and federal agencies to streamline the permitting process and improve coordination related to development approval.
  • Guides the Development Review process and provides the necessary support to the Development Review Committee Chairperson. Coordinates with County departments and other agencies to advance economic development projects and streamline development review and building permitting.
  • Establishes goals and objectives to carry out the vision of the Board of County Commissioners related to economic development and other County priorities.
  • Provides advice and direction concerning policies, ordinances, and /or resolutions related to the development of fees and the use of such.
  • Assists in the budget preparation and provides finance and accounting guidance in support of the Fiscal Manager.
  • Assists in the implementation of the County emergency operation plan and the coordination with other local and state emergency services agencies during disasters.
  • Prepares and presents various reports to the County Administrator, County Commission and/or federal, state and local agencies as may be appropriate, concerning the various departments under his/her supervision.
  • Meets regularly with the various department directors under his/her supervision to discuss status of projects, programs, plans and to address problems affecting the overall operation of each department.
  • Directs the formulation and development of departmental budgets and administration of long-range operational plans to ensure optimum efficiency and effective use of various financial resources.
  • Directs the establishment of goals and associated objectives for the various departments under his/her supervision designed to achieve effective and efficient operation, customer service enhancement, and compliance with all applicable federal, state and local regulations.
  • Attends conferences, public/community meetings, board or professional meetings, as may be directed or necessary.
  • Acts as liaison with municipalities, other counties, public utilities, and other outside agencies regarding Public works matters.
  • Serves as an ambassador for the County, creates newsworthy articles, and conducts public presentations within areas of responsibility.
  • Responds to technical questions from the Board of County Commissioners, staff members, and members of the public on issues related to public works and public services activities.

 

SECONDARY FUNCTIONS

  • Performs other duties as assigned.

 

CUSTOMER SERVICE

  • This is a front-line position for providing excellent customer service to members of the general public and other County employees.  Personal contact occurs with other employees of the unit, employees of other departments in the County, consultants, contractors, administrators, public officials, and citizens.  Service is provided in person and by phone contact.

 

SUPERVISION

  • Direct supervision over assigned department directors and indirect supervision of a large size staff who report to other supervisors or managers.  Includes assigning, directing, evaluating, and reviewing work of subordinate employees.  Responsibilities include providing on-the-job training; evaluating job performance; recommending selection of new staff members, promotions, status changes, and discipline; and providing guidance for planning, scheduling, and coordinating work operations.

 

EDUCATION, EXPERIENCE, LICENSES, CERTIFICATIONS

 

Education and Experience.

  • Masters degree from a regionally accredited four-year college or university in Civil Engineering or a related field with ten years of experience at the department head level of a Public Works operation or a comparable program, or an equivalent combination of education and experience. 

 

Licenses. 

  • Possession of a valid Florida driver license.
  • Registered Professional Engineer in the State of Florida preferred.

 

Certifications.

Certifications related to other Technical programs, Finance or accounting will be highly considered.

 

JOB SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements are representative of the required knowledge, skills, and abilities.

 

Language Skills

  • Ability to read, analyze, and interpret the most complex documents. 
  • Ability to respond effectively to the most sensitive inquiries or complaints.
  • Ability to write speeches and articles.
  • Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards.

 

Mathematical Skills

  • Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.
  • Ability to comprehend and apply principles of advanced calculus, modern algebra, and advanced statistical theory.

 

Problem Solving Ability

  • Functions independently as an expert in matters of specialized code, rules, policy, analysis, or complex technical systems.
  • The ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.

 

Specialized Skills and Abilities

  • Knowledge of engineering operations and road design, construction, and maintenance and associated operations to include survey, geographical information development, traffic planning and engineering, potable water, waste water and drainage systems planning and engineering.
  • Knowledge of solid waste operations, including collection, disposition, transfer, care of hazardous materials, and recycling of collected waste products.
  • Knowledge of water distribution and waste water collection and treatment facilities, including planning for capital improvement projects to increase service and efficiency and growth management.
  • Knowledge of fleet management principles and the use, maintenance and protection of vehicular resources.
  • Knowledge of regional airport operations and the negotiations for lease agreements and appropriate use of County facilities.
  • Knowledge of federal, state and county laws standards and regulations related to public works departments.
  • Ability to remain calm in stressful situations.
  • Ability to take a teamwork approach to the job by cooperating with others, offering to help others when needed, and considering larger organization or team goals rather than individual concerns.  Includes the ability to build a constructive team spirit where team members are committed to the goals and objectives of the team.

 

Machines and Equipment

  • This employee will be required to operate a computer, calculator, telephone, fax machine, copy machine, and other general office equipment in the completion of the tasks of the position.

 

PHYSICAL DEMANDS

  • While performing the duties of this job, the employee will occasionally be required to stand, walk, reach with hands and arms, stoop, kneel, crouch, or crawl; and will regularly be required to sit, use hands to finger, handle, or feel, and frequently talk or hear.  Vision requirements include color vision.

 

WORK ENVIRONMENT

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  While performing the duties of this job, the employee will occasionally be required to work in wet or humid conditions.  The noise level for this environment is quiet.